Training Vouchers and Reimbursements

Training Vouchers and Reimbursement are designed to assist child care professionals participating in the Maryland Child Care Credential Program at Level Two or higher with the costs of training for professional development. 

An application for training reimbursement can be submitted for:

  • Approved Core of Knowledge Training (Note: training must be a minimum of 2 clock hours)
  • Pre-Service training
  • Registration at statewide and national child care conferences

An application for training voucher can be submitted for:

  • Pre-Service training
  • Registration at statewide and national child care conferences

Child care providers participating in the Credential Program at level two or higher are eligible to receive up to $400 each year as long as funds are available. Requests for training voucher or reimbursement, must not exceed $400.

The following are not eligible for training voucher/reimbursement:

  • Training that has not been approved by MSDE according to COMAR 13A.14.09
  • Fees incurred for training 
  • Association membership fees
  • CDA credential/ CDA renewal fees 

 

Typical pre-service courses for which you can use a voucher include:

  • Child growth and development
  • Infant-toddler care and development
  • Preschool curriculum
  • School-age curriculum
  • Director (45-hour Administration)
  • Family child care (24-hour Training)
  • Approved college courses (credit or non-credit)

Approved College Coursework as stated in COMAR13A.14.09 are as follows:

(a) Child development; 

(b) Early childhood materials and methods; 

(c) Special education; 

(d) Administration and management of a child care program; 

(e) Infants and toddlers; 

(f) School-age children; 

(g) Health, safety, and nutrition; and 

(h) Language and literacy. 

 

Beginning April 1, 2021, all Training Voucher and Reimbursement applications must be submitted using the online application forms linked below:

Click here for the Online Application for Training Reimbursement

Click here for the Online Application for Training Voucher

Note: 

Applications faxed, scanned or mailed to MSDE will not be processed.

Applications faxed, scanned or mailed to Child Care Central will not be processed. 

Training Vouchers and Reimbursement

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  • Training Voucher

    Climbing the career ladder

    A training voucher application can be submitted for statewide, and national child care conference registrations and approved pre-service training. Training vouchers can only be issued to the organization/association sponsoring the conference or pre-service training.

    A completed application and required documentation as indicated on the application form must be submitted at least 60 days before the conference or pre-service course. 

    The training voucher is issued to the participant. It will state the name of the conference/pre-service course, the sponsoring organization or approved trainer, and the amount of the voucher. The participant must present the voucher to the organization/trainer and use as payment for the training.

    The organization or trainer submits the voucher to MSDE for payment.

    Upon successful completion of the training for which the voucher was issued the participant shall submit to MSDE a copy of the:

    • Transcripts,
    • Grade slip,
    • Certificate, or
    • Documentation from the training organization indicating successful completion of the training. Certificate Cover Sheet

    If without good cause, you fail to complete the training for which you were issued a voucher, you will be required to repay the amount of the voucher. You will not be eligible to receive additional training vouchers unless you do so.

    National Conference Documentation- (In Person Attendance)

    When attending a national conference such as NAEYC or NAFCC in person, there are two ways to verify attendance and receive credit:

    1. Continuing Education Units (CEUs) – most national conferences offer participants the ability to earn CEU’s for an additional fee.
    2. Submit the conference certificate and booklet with the following information:
    • On the back of the training certificate, write the title of the workshop(s) attended and have each trainer sign next to the workshop title
    • Submit both sides of the conference certificate and the description of the training from the conference booklet

     

    National Conference Documentation-(Virtual Attendance)

    When attending a national conference such as NAEYC or NAFCC virtually, there are three ways to verify attendance and receive credit:

    • An email from the training organization verifying each training session attended, hours completed, and a description of each session attended; 
    • An email from each session facilitator with the session title, hours completed, and a description of the session; or
    • Continuing Education Units (CEUs) – most national conferences offer participants the ability to earn CEU’s for an additional fee.

    Note: Applicants must provide verification of each training session attended.

     

    Please note: Beginning July 1, 2021, Continuing Education Units (CEUs) will be required to verify attendance at virtual and in-person national conferences. Verification will be required for credentialing purposes as well as for training reimbursement.

  • Training Reimbursement

    A completed application and required documentation as indicated on the application form must be submitted within 180 days of training completion.

    Beginning April 1, 2021, all Training Voucher and Reimbursement applications must be submitted using the online application forms linked in the next slide.

    Helpful tips for preparing your application for training reimbursement:

    • A training reimbursement can only be issued to the credentialed child care provider. Reimbursement cannot be issued to a child care center/program or any other organization/agency.
    • Always check to be sure you are using the most recent version of the application. 
    • When scheduling a training, remember to request a receipt from the training organization at time of payment. Keep receipt in a safe place until training completion.
    • Documentation indicating the amount paid for the training is required for all training in which a reimbursement is requested.
    • A certificate of successful completion is required for all training in which a reimbursement is requested. Certificate must include name of the participant, the date of training, training title, training hours completed, name of Trainer or organization, and if applicable, the OCC assigned approval number.
    • To avoid a delay in processing or application return, always double check to ensure that your application is complete and includes all required documentation. 
    • Applications should always be submitted individually. An application should never be attached to another person's application. 
  • Application Submission

    Beginning April 1, 2021, all Training Voucher and Reimbursement applications must be submitted using the online application forms linked below:
     

    Online Application for Training Reimbursement Link

    Online Application for Training Voucher Link

    Please Note:

    • Applicants must complete all fields of the online application, upload required documentation and submit through MSDE's online portal. 
    • Applications faxed, scanned or mailed to MSDE will not be processed.
    • Applications faxed, scanned or mailed to Child Care Central will not be processed.