Training Vouchers and Reimbursements

Training Vouchers and Reimbursement are designed to assist child care professionals participating in the Maryland Child Care Credential Program at Level Two or higher with the costs of training for professional development. 

An application for training reimbursement can be submitted for:

  • Approved Core of Knowledge Training
  • Pre-Service training
  • Registration at statewide and national child care conferences

An application for training voucher can be submitted for:

  • Pre-Service training
  • Registration at statewide and national child care conferences

Child care providers participating in the Credential Program at level two or higher are eligible to receive up to $400 each year as long as funds are available. Requests for training voucher or reimbursement, must not exceed $400.

The following are not eligible for training voucher/reimbursement:

  • Training that has not been approved by MSDE according to COMAR 13A.14.09
  • Fees incured for training 
  • CDA acheivement and renewal fees 

 

Typical pre-service courses for which you can use a voucher include:

  • Child growth and development
  • Infant-toddler care and development
  • Preschool curriculum
  • School-age curriculum
  • Director (45-hour Administration)
  • Family child care (24-hour Training)
  • Approved college courses (credit or non-credit)

Approved College Coursework as stated in COMAR13A.14.09 are as follows:

(a) Child development; 

(b) Early childhood materials and methods; 

(c) Special education; 

(d) Administration and management of a child care program; 

(e) Infants and toddlers; 

(f) School-age children; 

(g) Health, safety, and nutrition; and 

(h) Language and literacy. 

Training Vouchers and Reimbursement

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  • Training Voucher

    Climbing the career ladder

    A training voucher application can be submitted for statewide, and national child care conference registrations and approved pre-service training. Training vouchers can only be issued to the organization/association sponsoring the conference or pre-service training.

    A completed application and required documentation as indicated on the application form must be submitted at least 60 days before the conference or pre-service course. 

    The training voucher is issued to the participant. It will state the name of the conference/pre-service course, the sponsoring organization or approved trainer, and the amount of the voucher. The participant must present the voucher to the organization/trainer and use as payment for the training.

    The organization or trainer submits the voucher to MSDE for payment.

    Upon successful completion of the training for which the voucher was issued the participant shall submit to MSDE a copy of the:

    • Transcripts,
    • Grade slip,
    • Certificate, or
    • Documentation from instructor that indicates successful completion of the training. Certificate Cover Sheet

    If without good cause, you fail to complete a training for which you were issued a voucher, you will be required to repay the amount of the voucher. You will not be eligible to receive additional training vouchers unless you do so.

    National Conference Documentation

    When attending a national conference such as NAEYC or NAFCC, there are two ways to verify attendance and receive credit:

    1. Get CEU’s – most national conferences offer participants the ability to get CEU’s for an additional fee.
    2. Submit the conference certificate and booklet with the following information:
    • On the back of the training certificate, write the title of the workshop(s) attended and have each trainer sign next to the workshop title
    • Submit both sides of the conference certificate and the description of the training from the conference booklet

     

  • Training Reimbursement

     

    A completed application and required documentation as indicated on the application form must be submitted within 180 days of training completion.

    Helpful tips for preparing your application for training reimburesement:

    • A training reimbursement can only be issued to the credentialed child care provider. Reimbursement cannot be issued to a child care center/program or any other organization/agency.
    • Always check to be sure you are using the most recent version of the application. 
    • When scheduling a training, remember to request a receipt from the training organization at time of payment. Keep receipt in a safe place until training completion.
    • Documentation indicating the amount paid for the training is required for all training in which a reimbursement is requested.
    • A certificate of successful completion is required for all training in which a reimbursement is requested. Certificate must include name of the participant, the date of training, training title, training hours completed, name of Trainer or organization, and if applicable, the OCC assigned approval number.
    • Always send a copy of required documentation
    • To avoid a delay in processing or application return, always double check to ensure application is complete and includes all required documentation. 
    • Applications should always be submitted individually. An application should never be attached to another person's application. 

    National Conference Documentation

    When attending a national conference such as NAEYC or NAFCC, there are two ways to verify attendance and receive credit:

    1. Get CEU’s – most national conferences offer participants the ability to get CEU’s for an additional fee.
    2. Submit the conference certificate and booklet with the following information:
    • On the back of the training certificate, write the title of the workshop(s) attended and have each trainer sign next to the workshop title
    • Submit both sides of the conference certificate and the description of the training from the conference booklet
  • Application Process

    There are two ways to submit an application for Training Voucher or Reimbursement: 

    1. Mail
    2. Online

    Applications faxed to MSDE will not be processed. Applications sent to Child Care Central will not be processed. 

    Application for Training Reimbursement:

    Application for Training Voucher:

    Note:

    1. The fillable PDF allows an applicant to fill in and print the application to be mailed to MSDE
    2. The online application allows an applicant to complete application, upload required documentation and submit through MSDE's online portal. 

    All applications for Training Voucher and Reimbursement should be mailed to: 

    Maryland State Department of Education 

    200 West Baltimore Street, 10th Floor

    Baltimore, MD 21201