Fingerprinting Processing and Updates

Maryland’s Criminal Justice Information System (CJIS) has put procedures in place to allow child care providers to begin getting printed for the federal rap-back program.  (This does not mean the rap-back program is live; it just means CJIS can accept and hold onto the prints until the system is up and running). 

This rap-back will negate the need for a new background check every five years for most individuals.  To minimize the financial burden, the Office of Child Care will be picking up the cost of the background checks through a reimbursement procedure.  The schedule for fingerprinting and reimbursement is indicated in the chart below.

Providers who fail to meet the new background check requirements will not be allowed to be left with children unsupervised.

To make certain the background clearance systems can handle the influx of applications at the fingerprinting sites located statewide (https://www.dpscs.state.md.us/publicservs/fingerprint.shtml), we are asking that child care providers follow the procedures below:

Anyone fingerprinted on or after Sept. 22, 2017 does not need to submit new prints.  Your prints are already on file and ready to submit when the new system is in place.   

Providers should adhere to the following schedule: 

Facility Name/Family Provider Last Name                    Prints Taken By:                     Invoice Due:

         A-D                                                                               12/1/17                       2/1/18

         E-J                                                                                2/1/18                         4/1/18

         K-Q                                                                               4/1/18                         6/1/18

         R-U                                                                               6/1/18                         8/1/18

         V-Z                                                                                8/1/18                        10/1/18

  1. Maryland residents fingerprinted more than 5 years ago will need to get re-printed for FBI and Maryland in addition to getting criminal background checks from any other state(s) in which they lived during the past 5 years. 
  2. Non-Maryland residents fingerprinted more than 5 years ago will need to be re-printed for FBI and their current state of residence and any other states in which they lived during the past 5 years.

PLEASE NOTE:  Individuals employed by Centers may NOT submit a request for reimbursement.  Those requests may only come through the Center and the Center should ensure everyone in the facility is printed before submitting their reimbursement requests.  We will return individual requests. 

Please also note the fingerprinting requirement for Centers is by CENTER name, not by the last name of each individual employed. 

Ensure everyone is printed before submitting your reimbursement package.  We will not reimburse for others not on the original submission.  

The state will reimburse the costs for fingerprinting if the following conditions are met:

All child care providers must submit the following in addition to the information requested in the paragraphs below:

  1. Receipt from the Department of Public Safety and Correctional Services with Tracking Number
  2.  Livescan Fingerprinting Certification for each individual that has the CJIS Reference Number
  3. Individualized receipts with Tracking Number/CJIS Reference Number.

 

Child Care Centers and Letter of Compliance Facilities
Submit a copy of your current staff roster (aides, teachers, directors, substitutes, volunteers or any other staff with access to children) with matching receipts from the fingerprinting organization and an invoice to: TJ Bennett, DECD, 200 W. Baltimore Street, 10th Floor, Baltimore, MD 21201 and we will reimburse the CENTER.  The center will be responsible for reimbursing individual staff. 

Invoices must have the name of the child care facility, license number, regional office (i.e., Anne Arundel, Baltimore City, Baltimore County, etc...), telephone number, email address, and mailing address.  We will provide a template invoice on the DECD website to ensure all required information is provided for accurate payments.

Family and Large Family Child Care Homes
Submit an invoice indicating who was fingerprinted (providers, co-providers, family child care home teachers, aides, additional adults, substitutes, volunteers, residents of the home over the age of 18), along with the matching receipts for each person to: TJ Bennett, DECD, 200 W. Baltimore Street, 10th Floor, Baltimore, MD 21201 and we will reimburse the PROVIDER. The provider will be responsible for reimbursing the other individuals.

Invoices must have the name of the provider, license number, regional office (i.e., Anne Arundel, Baltimore City, Baltimore County, etc...), telephone number, email address, and mailing address.  We will provide a template invoice on the DECD website to ensure all required information is provided for accurate payments.

Informal child care providers
Submit an invoice indicating who was fingerprinted (provider, residents of home over the age of 18), along with the matching receipts for each person to: TJ Bennett, DECD, 200 W. Baltimore Street, 10th Floor, Baltimore, MD 21201 and we will reimburse the PROVIDER.  Informal child care provider invoices must contain the provider name, the social security number, telephone number, email address, and mailing address. We will provide a template invoice on the DECD website to ensure all required information is provided for accurate payments.

We will not reimburse the fingerprinting costs for new staff hired after a) the federal rap-back system goes live or b) invoices submitted after the individual due dates in the chart above.

For providers who must request criminal history/child protective services (CPS) information from a state other than Maryland (if they resided in a State other than Maryland within the previous 5 years), please follow that state’s process for requesting the criminal history and CPS information.  We will reimburse the costs associated with these checks as long as the conditions above are met.

We will return packages that do not contain all of the required documentation.

BACKGROUND CHECK FAQs

NONCRIMINAL JUSTICE APPLICANT’S PRIVACY RIGHTS

BILLING STATEMENT FOR FINGERPRINTING REIMBURSEMENT